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Mary Joy Vendiola - CRE Analyst

Location: Dumaguete, Central Visayas, Philippines

Compensation range discussed: $1,500 - $2,000

LinkedIn Profile | email: maryjoyvendiola7@gmail.com | Phone: +63 961 759 6455

Schedule Availability (EST): 5:00 PM – 3:00 AM

Summary

Listing Coordinator with over 1 year of experience in Commercial Real Estate gained at EZPZ Accounting, supporting US-based clients and assisting commercial real estate Brokers. Has direct expertise in analyzing financial documents, such as rent rolls, profit and loss statements, and lease agreements, translating them into high-quality marketing materials. Supports Brokers by building Broker Opinion of Values (BOVs) and Offering Memorandums (OMs) from scratch, combining financial data with a good sense for presentation using Canva and Microsoft Excel. The technical scope includes generating full property buildout packages and integrating visual assets—such as retailer maps, parcel maps, and demographic foot traffic insights—using Placer.ai for retail and land listings.. Has managed commercial property listings and marketing campaigns across industry-standard platforms, including Buildout, LoopNet, Crexi, CoStar, and Constant Contact, ensuring listing accuracy and professional layout.

Meet Mary

This video from our screening interview provides a look into Mary's background and experience:

Candidate Snapshot

US Real Estate Market Experience

• Daily B2B Communication: Maintains daily operational contact with US-based stakeholders using project management tools (Asana) to align on commercial real estate marketing and document preparation.
• End-to-End Lifecycle Support: Supports the entire property transaction timeline by organizing contract schedules, monitoring deadlines from contract initiation to closing, and generating detailed closed-sale summaries for internal tracking.

Real Estate Analysis & Operations

• Financial Processing for Valuations: Extracts and structures critical financial metrics from complex lease agreements and P&L statements, organizing pricing data, total Annual Base Rent (ABR), and total recapture figures based on client-provided cap rates.
• Accounting & Data Integrity: Brings a solid foundation in data verification and financial reporting from a previous role as an Assistant Bookkeeper, compiling and balancing financial reports using Yardi Genesis to ensure total accuracy.

Real Estate Documentation Development

• Automated Financial Integration: Leverages Microsoft Excel templates with automated formulas to instantly translate raw financial data into investor-ready figures for specific client proposals and Offering Memorandums.
• Custom Marketing Campaigns: Independently designs and distributes targeted email marketing flyers directly to curated broker and buyer contact lists via Constant Contact, ensuring a professional layout and clear property highlights.

Commercial Real Estate Expertise

• Deal Timeline Management: Outlines key tasks and deadlines to ensure the proper sequencing of activities from the initiation of a commercial contract through to the final closing.
• Post-Sale Compliance: Manages post-transaction workflows by updating the listing status across platforms after a property sale and preparing comprehensive closed-sale summaries.

Education

• Computer System Servicing (NC-II HOLDER) | Valencia National High School (2024)
• Bachelor of Science in Information Technology | Negros Oriental State University (2019)

Tools & Technologies

• Real Estate & Data Software: Yardi Genesis (Financial Reporting), Microsoft Excel, Google Workspace.
• Design & CRE Platforms: Canva, Placer.ai (Intermediate), Buildout (Intermediate), LoopNet (Intermediate), Crexi (Advanced), CoStar (Intermediate).
• Project Management & Outreach: Asana, Constant Contact (Intermediate).

Key Qualifications & Highlights

• Advanced Deal Structuring Support: Goes beyond standard data entry by directly structuring financial inputs for commercial valuations. Adeptly extrapolates Annual Base Rent and recapture metrics from raw P&Ls, accurately applying provided cap rates to ensure precise pricing structures for proposals and Broker Opinion of Values.

• Cross-Functional IT & Financial Background: Combines a Bachelor of Science in Information Technology with hands-on accounting experience. This unique intersection of technical fluency and financial literacy enables her to navigate complex real estate software quickly while maintaining strict data integrity across reporting platforms.

• Workflow & Timeline Ownership: Organizes contract timelines from initiation to closing and prepares detailed post-sale summaries to ensure accurate internal tracking.

• Resilience and Accuracy Under Pressure: Demonstrated strong problem-solving capabilities when managing multiple urgent requests simultaneously. Successfully navigates complex, overlapping deadlines by maintaining a rigorous organizational focus on precision and efficiency, ensuring high-quality output is never compromised by tight timelines.

• Targeted Campaign Execution: Elevates basic property marketing by designing and executing customized email outreach campaigns to broker and buyer networks, maximizing property visibility and maintaining professional presentation standards to drive engagement.

Screening Interview - Key Observations

• Employment Structure & Transparency: Clarified a key detail regarding her US commercial real estate experience, explaining that she is not a direct employee of the US-based clients but rather manages these accounts through her current Philippine-based accounting firm. Demonstrated straightforward communication by openly explaining this dynamic and sharing that this open position is currently her only active job application.

• Comfort with Structured Data Formatting: Indicated a strong preference for the operational and formatting aspects of real estate marketing. She feels most comfortable taking raw financial inputs—such as lease agreements, rent rolls, and P&L statements—and systematically organizing them into automated Microsoft Excel templates or inputting them into Buildout to construct commercial deliverables.

• Navigating High-Volume Urgencies: Identified her main challenge as dealing with sudden, overlapping urgent requests, noting that a "pile of urgencies" can initially feel overwhelming. However, actively mitigates this pressure by strictly prioritizing tasks, staying organized, and maintaining a rigorous focus on accuracy to ensure efficient completion without compromising output quality.

• Proactive Queries on AI Integration: Showed a forward-looking interest in the startup's tech stack by asking if the company provides specialized onboarding or training programs for the AI platforms utilized to produce Broker Opinion of Values (BOVs) and Offering Memorandums (OMs).

• Scope of Work Clarification: Raised a specific question during the interview to ensure alignment on the daily deliverables, asking to confirm if the role's scope is strictly focused on producing BOVs and OMs or if it encompasses other commercial real estate products.